Sponsor/Exhibitor FAQ

1. How do I reserve space to sponsor or to exhibit at ONA10?

If you’re interested in sponsoring or exhibiting at ONA10, or just want more information, fill out this form and we’ll contact you to discuss the right opportunity for your company.

2. How do I redeem the free memberships and conference passes?

To redeem memberships and conference registration please do the following:

  • Compile a list of employees redeeming memberships and a list of those redeeming ONA10 passes.
  • Send your lists to ONA10@journalists.org with “ONA10 EMPLOYEE LISTS – [your company’s name]” in the subject line.
  • Your unique promotional codes for conference passes and memberships will be e-mailed to you with further instructions.

3. What are the show hours and set-up and tear-down times?

Show hours are 9 a.m.-6 p.m. Friday, Oct. 29, and 9 a.m.-5 p.m. Saturday, Oct. 30.

  • Set-up begins Thursday, Oct. 28, at 5 p.m. ET. Set-up cannot begin before that due to ongoing sessions.
  • Tear-down is Saturday, Oct. 30, at 5 p.m. ET, but you’re welcome to begin before that.

4. What are the ship-to procedures, address and charges?

The Marriott provides services for receiving, handling, and delivering materials to visiting guests. Should you wish to ship materials directly to the Hotel, please note the following procedures and corresponding rates:

  • The hotel does not accept Exhibit Hall freight or COD shipments.
  • Materials should be shipped to be received no earlier than Monday, Oct. 25.

In general, the following applies:

Handling Fees:

  • 0-5 lbs $5
  • 6-20 lbs $10
  • 21-50 lbs $30
  • 51-75 lbs $50
  • 76-100 lbs $70
  • Over 100 lbs +$.40/lb
  • Pallets $200

**storage over 3 days, $25.00 a day per item

If you are shipping packages to your employee for your ONA10 exhibit, they should be addressed to:

To: Online News Association
Attn: (Your Name, Company Name)
Event Date: 10/28/10
Renaissance Washington DC Downtown Hotel
999 9th Street NW
Washington, DC 20001
1 of XX# of boxes

If you are shipping packages to ONA for the conference bag, they should be addressed to:

To: Online News Association
Attn: Jane McDonnell
Event Date: 10/27/10
Renaissance Washington DC Downtown Hotel
999 9th Street NW
Washington, DC 20001
1 of XX# of boxes

DEADLINE: Materials for the conference bags must arrive at the hotel by C.O.B. on Tuesday, Oct. 26.

REMINDER: The hotel can only accept shipments of any kind starting on 10/25/10. It will not accept shipments that arrive before then.

Return shipping charges (Please note there is a FedEx Office located at the hotel):

  • Prevailing retail rates apply based on weight and destination.
  • FedEx has regular pick-ups each weekday at 3:30 p.m.

5. How do I order show services and storage?

For special items such as brochure racks, book displays or furniture, the Marriott recommends two outside event specialists:

  • CORT Furniture Rentals: David Fritz, District Account Executive, (301) 776-7690
  • American Furniture Rentals: (301) 362-4300

6. Where will boxes and crates be stored during the conference?

You can store shipping materials under exhibit tables; excess may be able to stored in the Grand Registration Storage, which is directly behind the Registration desk, but be advised that space is very limited.

7. How do I order a computer or computer screens if I need extras?

Contact the Marriott AV department, which provides the hotel’s technical needs.

Renaissance DC AV Equipment Exhibit Form

Renaissance DC AV Telephone & Internet Exhibit Form

8. When will booths be assigned?

Booths will be assigned on a first-come, first-served basis, on Sept. 1.

9. Is there a layout of the conference area so I can see where we are located vis-a-vis the session rooms?

Booths will be located outside the Grand Ballroom and the Congressional area on the “B” ballroom level, where conference sessions, Career Summit & Job Fair and conference registration will be held.

ONA10 floorplan – exhibitor assignments (updated Oct. 5)

10. What is provided in the exhibit area?

  • one 8′ x 30” draped table
  • 2 chairs
  • Waste basket

11. Will there be Internet connectivity in the exhibit area?

There will be wireless service in the exhibition area. If you are interested in a hard-wired connection, contact the Renaissance AV department.

Renaissance DC AV Internet Exhibit Form

12. Will there be electricity in the exhibit area?

Yes. To order electrical power or extra power cords for your exhibit, fill out the form below or contact the Renaissance AV department:

Renaissance DC AV Equipment Exhibit Form
Contact: Khaleelah Gilcreast, (202) 962-4385 or khaleelah.gilcreast@renaissancehotels.com

13. What are the requirements and deadlines for program ads, logos and other sponsor/exhibitor placements?

Deadline for logos and 60-word company description for the program was Sept. 24.


  • Logos should be submitted as soon as possible to maximize your presence.
  • All logos should be sent in EPS/Illustrator, so they can be scaled and used as needed.
  • Email logos to ONA10@journalists.org.

Sponsor/Exhibitor program listing:

  • All sponsors and exhibitors are listed in the printed program with a 60-word description of their company or services.
  • Email descriptions to ONA10@journalists.org.

Program advertisements:

Note: As of Sept. 24, the ad deadline for the program has passed, but you can still purchase an ad for the program insert until Oct. 6.  See prices below.

All ads should be sent in press-ready PDF/X-1a format with no bleed. If unable to deliver in this format, please email ONA10@journalists.org for alternatives.

  • Full-page ad: 9.5″ wide x 13.75″ high
  • Half-page (horiz): 9.5″ wide x 6.75″ high
  • Quarter-page (vert): 4.5″ wide x 6.75″ high